Companies Checklist



Checklist for client identification and verification of a

South African Company

(A Company established in terms of the Companies Act, 1973(Act.No.61 of 1973) or
The Companies Act, 2008 (Act No 71of 2008) including subsidiaries of listed companies and “off the shelf” companies)


Information Required Verification Procedure

Registered name Registration number
Registered address

Most re­cent version of the Certificate of In­corporation (form COR 14.3 or CM l) and Notice of Registered Office and Postal Ad­dress (form COR 21 or CM 22), bearing the stamp of the Registrar of Companies and signed by the company secre­tary.

Trade name
Head office address Address of office seeking to establish relationship if not the same as Head Office.

Primary procedure
One of the following (less than three months old)
  • A utility bill reflecting the trade name and address from where the company operates.
  • Municipal rates invoice reflecting the trade name and address from where the company operates.
  • Telkom account reflecting the trade name and address from where the company operates.
  • Cell phone account reflecting the trade name and address from where the company operates.
  • Mortgage statement (less than six months old) reflecting the trade name and address from where the company operates
  • A lease or rental agreement reflecting the trade name and ad­dress from where the company operates (1 year)
  • A SARS tax return reflecting the trade name and address from where the company operates (< 1year).

Natural person holding more than 25% of the voting rights
- Full names
- Date of birth
- Identity number (SA citizen or resident) or nationality (if foreigner)

Primary procedure
Green bar-coded identity document

Secondary procedure
If identity document not available, for valid reasons, alternatives are:

  • Drivers licence
  • Passport

Each SA company that holds 25% or more of the voting rights
- Registered name
- Registration number
- Registered address
- Trade name
- Business address

Primary procedure Registered name, registration num­ber and registered address:- Most recent version of the Certificate of Incorporation (form COR 14.3 or CM 1) and Notice of Registered Office and Postal Address (form COR 21 or CM 22), bear­ing the stamp of the Registrar of Companies and signed by the com­pany secretary.
Trade name and business address: - One of the following (less than three months old)

  • A utility bill reflecting the trade name and address from where such legal entity operates;
  • Municipal rates invoice reflecting the trade name and address from where such legal entity operates;
  • Mortgage statement (less than six months old) reflecting the trade name and address from where such legal entity operates;
  • Telkom account reflecting the trade name and address from where such legal entity operates;
  • Cell phone account reflecting the trade name and address from where such legal entity operates.
  • Mortgage statement (less than six months old) reflecting the trade name and address from where such legal entity operates;
  • A lease or rental agreement reflecting the trade name and ad­dress from where such legal entity operates (less than 1 year);
  • SARS tax return reflecting the trade name and address from where such legal entity operates (< 1 year)

Each foreign company that holds 25% or more of the voting rights
- Name
- Registration number
- Registered address

Official document issued by an authority for recording the incorpo­ration of companies of the country of incorporation of the foreign com­pany, witnessing its incorporation and bearing its name and number of incorporation and the address where it is situated for purposes of its incor­poration.

Residential addresses of members Information to be obtained

Each foreign company that holds 25% or more of the voting rights
- Name
- Registration number
- Registered address

Constitu­tion or other founding document in terms of which the legal person is created.
Primary procedure
One of the following documents: (less than three months old)

  • A utility bill reflecting the trade name and address from where such legal entity operates.
  • Municipal rates invoice reflecting the trade name and address from where such legal entity operates
  • Telkom account reflecting the trade name and address from where such legal entity operates.
  • Cell phone account reflecting the trade name and address from where such legal entity operates.
  • Mortgage statement (less than six months old) reflecting the trade name and address from where such legal entity operates.
  • A lease or rental agreement reflecting the trade name and ad­dress from where such legal entity operates (less than 1 year)
  • SARS tax return reflecting the trade name and address from where such legal entity operates (< 1year)

Each partnership holding 25% or more of the voting rights
- Name

Partner­ship agreement

Each trust that holds more than 25% of the voting rights
- Identifying Name
- Number

Trust Deed or other founding document in terms of which the trust is created and:
- in the case of a trust created in South Africa, the authorisation given by the Master of the High Court in terms of section 7 of the Trust Property Control Act, 1988 to each trustee of the trust to act in that capacity; or
- in the case of a trust created outside South Africa, an official document which reflects these particulars, issued by an authority in the country where the trust is created which administers or oversees laws relating to trusts in that country.

The person who exercises executive control over the company and/or person who is authorised to establish the relationship
- Full names
- Date of birth
- Identity number (SA citizen or resident) or nationality (if foreigner)

Primary procedure
Green bar-coded identity document

Secondary procedure
If identity document not available, for valid reasons, alternatives are:

  • Drivers licence
  • Passport

Authorisation of person acting on behalf of the company, to establish the relationship

One of the following documents may be utilised as written instruction to confirm authority to establish the relationship:

  • Power of Attorney; or
  • Mandate; or
  • Resolution duly executed by authorised signatories; or
  • A court order authorising the third party to conduct business on behalf of another person.

SA income tax registration number
(not required at present)

Primary procedure
Document bearing number and name issued by SARS.


Page last updated: 2019-05-24