Companies Checklist



Checklist for client identification and verification of

Other Legal Entities

(Any non-individual that cannot be categorised into any of the other definitions and includes formal and informal associations eg. Social Clubs, Church, Charity, Society, Mosque, Madressah, etc)


Information Required Verification Procedure

Name of legal Entity
Legal form

Constitu­tion or other founding document in terms of which the legal entity is created.
If entity is a Non Profit Organisation, obtain it’s NPO Registration Number.

Address from where Legal Entity operates

Primary procedure
One of the following (less than three months old)
  • A utility bill reflecting the trade name and address from where the company operates.
  • Municipal rates invoice reflecting the trade name and address from where the company operates.
  • Telkom account reflecting the trade name and address from where the company operates.
  • Cell phone account reflecting the trade name and address from where the company operates.
  • Mortgage statement (less than six months old) reflecting the trade name and address from where the company operates
  • A lease or rental agreement reflecting the trade name and ad­dress from where the company operates (1 year)
  • A SARS tax return reflecting the trade name and address from where the company operates (< 1year).

SA income tax registration number
(not required at present)

Primary procedure
Document bearing number and name issued by SARS.
Secondary procedure

Full names
Date of birth
Identity number (if SA citizen ) or
Passport number (if foreigner) of

  • each natural person who is authorised to act for the Entity

Primary procedure
Green bar-coded identity document

Secondary procedure
If identity document not available, for valid reasons, alternatives are:

  • Drivers licence
  • Passport

Residential address and contact particulars of each natural person who is authorised to act for the Entity

Primary procedure One of the following (less than three months old)

  • A utility bill reflecting the name and residential address of the person
  • Municipal rates invoice reflecting the name and residential address of the person
  • Telkom account reflecting the name and residential address of the person
  • Cell phone account reflecting the name and residential address of the person
  • A payslip or salary advice reflecting the name and residential address of the person;
  • A current lease or rental agreement reflecting the name and residential address of the person (1 year)
  • Correspondence from a body corporate or share-block associa­tion reflecting the name and residential address of the person (1year)
  • Current year television licence documentation reflecting the name and residen­tial address of the person (< 1year)
  • Current year motor vehicle licence documentation reflecting the name and residential address of the person (< 1year)
  • Recent short-term insurance documentation reflecting the name and residential address of the person (less than 1 year);
Secondary procedure
  • A statement from another person sharing the residential address containing:
    • The name and residential address of client being verified;
    • Name, date of birth, identity number and residential address of the person supplying the statement;
    • The relationship between the persons who share the address;
    • Utility bill;
  • Electronic enquiry

Authorisation of persons acting on behalf of the Entity, to establish the relationship

All account opening forms to be signed by duly authorised person for which information is obtained as above plus Chairperson and Secretary or Treasurer if not the same as the authorised person


Page last updated: 2019-08-14